Public Policies

Cybersecurity Policy

1. Purpose:

This policy establishes the framework for managing and protecting the information assets of Pan Galactic Developments, particularly focusing on the unique risks inherent in blockchain technology.

2. Scope:

This policy applies to all employees, contractors, and partners of Pan Galactic Developments, and covers all forms of data and information systems used by the company.

3. Policy Statement:

Pan Galactic Developments is committed to safeguarding its digital assets, including blockchain data, against cyber threats. We aim to maintain the highest standards of cybersecurity to protect our business, our clients, and our reputation.

4. Security Measures:

• Implementation of robust security protocols for our blockchain technologies, including advanced encryption methods and secure coding practices.
• Regular security assessments and penetration testing to identify and mitigate vulnerabilities.
• Use of reliable and secure communication channels for data transmission.

5. Access Control:

• Strict access control measures, ensuring that only authorized personnel have access to sensitive data and information systems.
• Regular review and updating of access privileges based on job responsibilities.

6. Employee Training and Awareness:

• Regular training for employees on cybersecurity best practices, emerging threats, and safe handling of sensitive information.
• Promoting a culture of security awareness throughout the organization.

7. Incident Response and Reporting:

• A clear incident response plan for cybersecurity breaches, including immediate containment, investigation, and recovery steps.
• Mandatory reporting of any security incidents or vulnerabilities to the designated security officer.

8. Data Backup and Recovery:

• Regular backup of critical data and implementation of disaster recovery plans to ensure business continuity.

9. Compliance and Legal Requirements:

• Ensuring compliance with relevant cybersecurity laws and regulations.
• Keeping abreast of regulatory changes and updating security measures accordingly.

10. Third-party and Vendor Management:

• Assessing the security protocols of third-party vendors and partners, especially those with access to our blockchain systems.

11. Continuous Improvement:

• Regular reviews and updates to cybersecurity policies and procedures to adapt to new threats and technological advancements.

12. Policy Review:

• This policy will be reviewed and updated regularly to ensure that it meets current cybersecurity challenges and aligns with industry best practices.

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1. Purpose:

This policy outlines the approach of Pan Galactic Developments to prepare for, respond to, and recover from disasters that could impact our operations, including technological, natural, or man-made disasters.

2. Scope:

This policy applies to all aspects of Pan Galactic Developments’ operations, including but not limited to our physical facilities, technological infrastructure, and human resources.

3. Policy Statement:

Pan Galactic Developments is committed to maintaining robust disaster preparedness and recovery procedures to minimise risk and ensure business continuity in the event of a disaster.

4. Disaster Preparedness:

• Regular risk assessments to identify potential disaster scenarios and their impact on operations.
• Developing and maintaining an up-to-date disaster preparedness plan, including emergency response procedures and evacuation plans.
• Establishing communication plans to ensure effective dissemination of information during a disaster.

5. Technology and Data Backup:

• Regular backups of all critical data, including blockchain data and essential operational information.
• Implementation of redundant systems and data storage solutions to ensure data can be recovered and operations can be resumed quickly.

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6. Emergency Response Team:

• Formation of a dedicated emergency response team responsible for executing the disaster preparedness plan.
• Regular training and drills for the emergency response team and all employees.

7. Recovery Planning:

• Developing a comprehensive recovery plan to restore critical operations as quickly and safely as possible after a disaster.
• Identifying essential personnel and resources needed for effective recovery.

8. Vendor and Partner Collaboration:

• Coordination with key vendors and partners to ensure they have disaster response plans that align with our needs and expectations.

9. Insurance:

• Maintaining appropriate insurance coverage to mitigate financial risks associated with disasters.

10. Employee Support and Communication:

• Procedures to account for all employees during a disaster and provide necessary support.
• Clear communication channels to keep employees informed during and after a disaster.

11. Review and Testing:

• Regular review and updating of the disaster preparedness and recovery plan to reflect new risks, business changes, and technological advancements.
• Conducting periodic tests and drills to evaluate the effectiveness of the plan and make necessary adjustments.

12. Policy Review:

• This policy will be reviewed annually or following any significant incident to ensure its continued relevance and effectiveness.

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‍1. Purpose:

This policy outlines Pan Galactic Developments' commitment to creating and maintaining a diverse and inclusive work environment, where everyone is treated with respect and dignity.

2. Scope:

This policy applies to all employees, contractors, clients, and partners of Pan Galactic Developments.

3. Policy Statement:

Pan Galactic Developments believes that a diverse workforce and inclusive culture are essential to our success. We are committed to fostering an environment where individual differences are valued, and everyone has the opportunity to contribute and succeed.

4. Diversity and Inclusion Principles:

• Equal Opportunity: Provide equal employment opportunities to all, regardless of race, gender, age, religion, identity, or experience.
• Inclusivity in Hiring: Strive for inclusivity in our recruitment, selection, and promotion processes.
• Respect for All: Promote a culture of respect where all views are appreciated, and open dialogue is encouraged.
• Accessibility: Ensure our workplace and practices are accessible and inclusive to people with disabilities.

5. Employee Training and Development:

• Provide training and development opportunities that promote diversity awareness and inclusive practices.
• Encourage employees to participate in diversity and inclusion training and initiatives.

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6. Accountability and Measurement:

• Managers and leaders are accountable for incorporating diversity and inclusion into their teams and departments.
• Regularly review and assess workplace diversity and inclusion initiatives for effectiveness.

7. Addressing Discrimination and Harassment:

• Maintain a zero-tolerance policy for discrimination and harassment.
• Encourage employees to report any incidents of discrimination or harassment.

8. Continuous Improvement:

• Continuously seek feedback and suggestions from employees on how to improve our diversity and inclusion efforts.

9. Community Engagement:

• Engage with diverse communities and participate in initiatives that promote diversity and inclusion.

10. Policy Review:

• Regularly review and update this policy to reflect changes in the law and our commitment to diversity and inclusion.

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‍INTRODUCTION

At Pan Galactic, we aim to be an environmentally friendly company and we intend to promote a policy that is focused on being sustainable. A culture will be fostered within the company that ensures all employees understand they can make a significant contribution to the company being an environmentally friendly and green-aware company. Pan Galactic’s policy is to comply with or exceed the requirements of environmental legislation and regulation. and promote good sustainability practices, to reduce the environmental impacts of all our activities and help our supply chain, clients, partners and all stakeholders to do the same. 

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PRINCIPLES

Our Sustainability Policy is based on the following principles: 

The specifics of the company’s environmental policy are as follows:

1. Pan Galactic will review and explore measures for the reduction of volumes of all waste materials generated by the company; and explore opportunities for reducing, repairing, or recycling all possible waste materials. Our ultimate aim will be to recycle any waste material that can be recycled if it can not be repurposed; 

2. Pan Galactic will aim to reduce levels of energy consumption. The Company will introduce working practices that require computers, lights, photocopiers, and printers to be “switched off” when not in use. The Company will also ensure that heating, lighting and ventilation are used efficiently and effectively. See our Energy Saving Policy below for details.

3. Pan Galactic will aim to purchase energy-efficient products where possible and appropriate;

4. Pan Galactic will review opportunities and consider implementing measures for the reduction of  water use;

5. Pan Galactic will aim to reduce levels of pollution emissions wherever possible. To this end, we will engage in sustainable travel following our policy: See our Sustainable Travel Policy below for details. 

6. Pan Galactic will ensure that all employees are made aware and have access to a copy of this environmental policy. The Company will regularly review the policy to ensure that we are a green-aware, sustainable, environmentally active organisation.

7. To integrate sustainability considerations into all our business decisions.

8. To ensure that all staff are fully aware of our policies and are committed to implementing and improving them.

9. To make clients and suppliers aware of our Sustainability Policy, and Green & Blue Paper, encouraging them to adopt sound sustainable management practices of their own.

10. We will continually create, invest in, and lead sustainability projects that have measurable positive results for people and the planet.

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PRACTICAL STEPS

To put these principles into practice we will: 

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1. When travelling to meetings
   1. Walk, cycle and/or use public transport to attend meetings, and site visits, apart from in exceptional circumstances where the alternatives are impractical and/or cost prohibitive. 
   2. Include the full costs of more sustainable forms of transport in our financial proposals, rather than the least cost option which may involve travelling by car or air.  Where the only practical alternative is to fly, we will include costs for full air fares in our financial proposals and appropriate offsets.
   3. Avoid physically travelling to meetings where alternatives are available and practical, such as using teleconferencing, video conferencing/webcams, and efficient timing of meetings to avoid multiple trips.  These options are also often more time efficient, while not entirely sacrificing the benefits of regular contact with clients and partners.
   4. Use an emissions recording scheme for business travel to monitor our impact.
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2. ‍When purchasing equipment/consumption of resources ‍
   1. Minimise our use of paper and other office consumables, for example by double-siding all paper used, and identifying opportunities to reduce waste. 
   2. As far as possible arrange for the reuse or recycling of office waste, including paper, computer supplies and redundant equipment. This must be a consideration from the start and taken into consideration when purchasing equipment to ensure we only use the most eco-friendly equipment available to us, including energy-efficient computers. Choosing purchases and acquisitions based on energy efficiency, materials used, distance travelled, and eventual repair, reuse or recyclability will stop harmful elements from entering our sustainable system.
   3. In workplaces where we have control of the energy supply, we will purchase electricity from a supplier committed to renewable energy.  Seek to maximise the proportion from renewable energy sources, whilst also supporting investment in new renewable energy schemes. 

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WORKING PRACTICES AND ADVICE TO CLIENTS

Ensure that any associates that we work with take account of sustainability issues in their advice to clients. Include a copy of our Sustainability Policy/Green & Blue Paper in all our proposals to clients.

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ENERGY SAVING POLICY

INTRODUCTION

At Pan Galactic, we aim to be an environmentally friendly Company and it is our intention to promote a policy that is focused on being green aware and saving energy. A culture will be fostered within the company that ensures all employees understand they can make a significant contribution to the company being an environmentally friendly and sustainable company.

The Company's policy is to comply with or exceed the requirements of environmental legislation and regulation.

TEAM RESPONSIBILITIES

1)    All employees are responsible for helping the Pan Galactic to save energy. To achieve this, we all will:

1. “Switch off” all equipment such as computers, screens, lights, phones, chargers, photocopiers and printers when not in use, including during breaks and at the end of the working day;
2. where possible recycle all waste materials that cannot be reused;

c) reduce volumes of waste generated by, for example, only printing when absolutely necessary and only using resources that you actually need;

d) make use of natural light where possible;

e) use blinds to prevent heat loss or reduce the need for air conditioning, subject to weather conditions;

f) use the stairs rather than the lifts, if you can;

g) reduce the use of water where possible, especially heated water;

h) use technology to reduce the need to travel, and use public transport or electric vehicles, where travel is unavoidable;

i)   endeavor to reduce, reuse, or repair resources and create new ways to avoid repurchasing products especially those that have to travel far to reach us.

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OUR RESPONSIBILITIES

1. Pan Galactic will review and explore measures for the reduction of volumes of all waste materials generated by the company, as waste materials continue to use energy after they leave our workplace.

2. Pan Galactic will explore opportunities for recycling all possible waste materials. Our ultimate aim will be to recycle any waste material that can be recycled;

3. Pan Galactic will aim to reduce levels of energy consumption. We will introduce working practices that require equipment such as computers, screens, lights, phones, chargers, photocopiers and printers to be “switched off” when not in use, including during breaks and at the end of the working day. The Company will also ensure that heating, lighting and ventilation are used infrequently, efficiently, and effectively;
4. Pan Galactic will explore, and implement where possible, energy saving measures such as labelling switches to avoid lights and other appliances being left on when not in use, installing occupancy sensors in areas such as kitchens, store cupboards, toilets and locker rooms, making use of natural light where possible, encouraging staff to use the stairs if they can, rather than lifts, monitoring timings and temperatures of the company’s heating and cooling systems to see if any energy-saving adjustments can be made, checking the energy efficiency of appliances such as fridges and replacing these where necessary, and replacing kettles with instant boiling water dispensers.

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SUSTAINABLE TRAVEL POLICY

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INTRODUCTION

At Pan Galactic, we take our Corporate Social Responsibility (CSR) seriously and we recognise that our business operations and processes may have an impact on social, economic and environmental conditions outside of the workplace. We believe that the way we run our business can and should make a positive difference in these areas and one way we can achieve this is by operating a travel policy that focuses on sustainability and reducing our carbon footprint. 

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A)  COMMUTING

We recognise that emissions from commuting to and from our offices could be reduced. Therefore, we encourage all crew members to consider both the cost and the carbon footprint of their commute and their chosen mode of transport. 

We offer the following incentives to help make a sustainable commuting choice:

• if you walk, run or cycle to your primary office, you can apply to our Chief Sustainability Officer Alan Raw for a monthly green travel allowance (which you may, for example, use to pay for appropriate footwear or bike repairs and maintenance). The amount of the allowance that you are eligible for is determined by the CSO at their discretion. 

• if you use public transport or a park-and-ride scheme to commute to your primary office, you can apply to our Chief Sustainability Officer for a monthly contribution towards your commuting costs. The amount of the contribution that you are eligible for is determined by the CSO based on the distance of the commute. 

• If you live within a 1-mile radius of your primary office, to discourage you from travelling to work by car (excluding electric cars), we may impose a parking charge of £3 per day. We will use the proceeds of the parking to support our sustainability projects.

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B)  BUSINESS TRAVEL

Reducing business travel wherever possible is important to achieve our net zero target. While we understand that it can be important to meet clients in person to build rapport, especially at the outset of a business relationship, we encourage you to consider meeting your clients or other business contacts (new or existing) virtually as the default.

Where it is necessary to travel for business purposes, you must consider both the cost and the carbon footprint of your journey and your chosen mode of transport (which may not be the easiest or most convenient option available). 

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C)  TRAVEL EXPENSES

We will reimburse the reasonable cost of necessary business travel, subject to receipt of satisfactory evidence of expenditure and provided you have obtained approval for your journey and its cost and method from the CSO in advance. This requires that you provide an acceptable justification for the business travel.

The CSO may refuse to approve your journey at its discretion or may impose conditions, such as requiring you to travel by an alternative means (for example, by train rather than domestic flight).

If it is not possible to obtain advance approval from the CSO, for example, in the case of an urgent meeting convened on short notice, you are subsequently required to show that it was undertaken at a reasonable cost and with the most sustainable method possible, to claim back your expenses.

Every business journey you undertake is recorded on our internal system. We may consider in your annual performance review the journeys you made during the previous year to ensure that you are not unnecessarily travelling for business purposes and are otherwise following the letter and spirit of our sustainable travel policy.

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D)  TRAVEL REQUEST AUTHORISATION

To make a request for business travel, employees can submit a request through our company SLACK, and request travel authorisation, giving as much detail as possible. 

Employees making requests for travel need to provide the following information:

• dates and times of travel

• mode of travel - own car, train, aeroplane, car hire, ferry, etc.

• departure point/train station/airport etc. 

• destination point e.g. station/airport 

• whether accommodation is required and for how long. 

These requests will be considered by the CSO in line with the rest of this policy.

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E)  TRAVEL OUTSIDE THE UK

If travel outside the UK has been requested, and agreed to be unavoidable, a thorough risk assessment should be undertaken including the risk of unnecessary carbon emissions and a final decision made by senior management. 

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F)  TRAVEL AGENCIES/SUPPLIERS

The Company’s preferred travel agencies/suppliers are those who take carbon emissions seriously and rate transport and accommodation options for sustainability. These ratings can usually be found easily on their websites if they do take it seriously and respect the rights and wishes of their travellers.

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G)  AIR TRAVEL 

Air business travel will only be authorised when this is unavoidable and there is no more sustainable option reasonably available. 

Travel by air will be booked for economy class tickets only, as they allow less individual space making it possible to move more people on one flight, thus lowering the individual’s carbon footprint. 

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H)  CAR TRAVEL 

We do not expect you to take a taxi when there is public transport available. When a taxi is the only viable option, choose electric or hybrid over petrol and diesel vehicles where possible. Employees should share car travel whenever possible. Please keep a note of the distance travelled and report this for carbon measurement. 

For shorter journeys, employees may only use their private petrol or diesel car if there is no more sustainable option available. 

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I)  ACCOMMODATION, FOOD AND DRINK 

If your journey requires an overnight stay, the Company will arrange for overnight accommodation upon request. Hotels will be chosen by the booking team based on the convenience to the place of the company business (event, meeting, customer/client etc) and on cost to both the company and the environment. 

The Company will reimburse employees for the cost of food and drink required on overnight travel with booked accommodation, and we therefore encourage a plant-based diet, from an eco-conscious establishment, for example, those who use organic or local suppliers. 

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J)  OUR EMPLOYEES

We will keep our team fully informed of our sustainability initiatives and we encourage all stakeholders to share your ideas with us on how this could be developed or improved. 

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K)  BUSINESS PARTNERSHIPS

We will strive to engage with local suppliers and businesses where possible to meet the business’ operational needs to support businesses within our area and decrease our carbon footprint.

In respect of our sustainable travel initiative, we expect no lesser standards from our suppliers and business partners.

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Thank You

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1. Purpose:

This policy aims to articulate the commitment of Pan Galactic Developments to equal employment opportunities. It is our policy to ensure that all job applicants and employees are treated fairly and without discrimination.

2. Scope:

This policy applies to all aspects of employment, including the advertisement of jobs, recruitment, conduct at work, right to training, promotion opportunities, and conditions of employment.

3. Policy Statement:

Pan Galactic Developments is committed to ensuring an inclusive workplace that promotes and values diversity. Our company believes that all employees and job applicants should be treated fairly and with respect, regardless of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

4. Recruitment and Selection:

• All recruitment decisions will be based solely on merit, qualifications, and abilities for the available positions.
• Job advertisements shall encourage applications from all suitably qualified and experienced people.
• Recruitment literature shall not imply a preference for one group of applicants unless there is a genuine occupational qualification.

5. Training and Promotion:

• Training needs will be identified through regular performance reviews.
• All employees will be given appropriate access to training to enable them to progress within the organisation and all promotion decisions will be made on the basis of merit.

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6. Respect in the Workplace:

• All employees have a right to a working environment that promotes dignity and respect. No form of intimidation, bullying, or harassment will be tolerated.
• Breaches of our equality policy will be regarded as misconduct and could lead to disciplinary proceedings.

7. Responsibility:

• It is the responsibility of all employees to ensure that their own conduct complies with this policy.
• Managers and supervisors are responsible for implementing this policy and ensuring compliance within their respective departments.

8. Reporting:

• Employees who believe they have been subjected to any kind of discrimination that conflicts with the company’s diversity policy should seek assistance from a manager or report the matter via email to people@pangalactic.io.

9. Policy Review:

• This policy will be monitored regularly to ensure that equality is continuously promoted in the workplace.
• Pan Galactic Developments reserves the right to amend this policy as necessary to meet any changes in regulatory requirements and organisational needs.

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INFORMATION WE COLLECT

Information we collect includes both information you knowingly and actively provide us when using or participating in any of our services and promotions, and any information automatically sent by your devices in the course of accessing our products and services.

Log Data

When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, other details about your visit, and technical details that occur in conjunction with any errors you may encounter.

Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons.

Collection and Use of Information

We may collect personal information from you when you do any of the following on our website:

• Use a mobile device or web browser to access our content
• Contact us via email, social media, or on any similar technologies
• When you mention us on social media

We may collect, hold, use, and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:

Please be aware that we may combine information we collect about you with general information or research data we receive from other trusted sources.

Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security. We will comply with laws applicable to us in respect of any data breach.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services.

How Long We Keep Your Personal Information

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. If your personal information is no longer required, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.

CHILDREN’S PRIVACY

We do not aim any of our products or services directly at children under the age of 13, and we do not knowingly collect personal information about children under 13.

DISCLOSURE OF PERSONAL INFORMATION TO THIRD PARTIES

We may disclose personal information to:

• a parent, subsidiary, or affiliate of our company
• third party service providers for the purpose of enabling them to provide their services, for example, IT service providers, data storage, hosting and server providers, advertisers, or analytics platforms
• our employees, contractors, and/or related entities
• our existing or potential agents or business partners
• sponsors or promoters of any competition, sweepstakes, or promotion we run
• courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights
• third parties, including agents or sub-contractors, who assist us in providing information, products, services, or direct marketing to you third parties to collect and process data

INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION

The personal information we collect is stored and/or processed where we or our partners, affiliates, and third-party providers maintain facilities. Please be aware that the locations to which we store, process, or transfer your personal information may not have the same data protection laws as the country in which you initially provided the information. If we transfer your personal information to third parties in other countries: (i) we will perform those transfers in accordance with the requirements of applicable law; and (ii) we will protect the transferred personal information in accordance with this privacy policy.

YOUR RIGHTS AND CONTROLLING YOUR PERSONAL INFORMATION

You always retain the right to withhold personal information from us, with the understanding that your experience of our website may be affected. We will not discriminate against you for exercising any of your rights over your personal information. If you do provide us with personal information you understand that we will collect, hold, use and disclose it in accordance with this privacy policy. You retain the right to request details of any personal information we hold about you.

If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time. We will provide you with the ability to unsubscribe from our email-database or opt out of communications. Please be aware we may need to request specific information from you to help us confirm your identity.

If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact us using the details provided in this privacy policy. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.

If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

USE OF COOKIES

We use “cookies” to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit, so we can understand how you use our site. This helps us serve you content based on preferences you have specified.

LIMITS OF OUR POLICY

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.

CHANGES TO THIS POLICY

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.

If required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.

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1. Purpose:

This policy is established to ensure that all software code developed by employees or contractors of Pan Galactic Developments is regularly and securely stored in company-controlled cloud storage, maintaining the legacy and integrity of our software assets.

2. Scope:

This policy applies to all software developers, contractors, and any staff involved in software development and coding at Pan Galactic Developments.

3. Policy Statement:

Pan Galactic Developments mandates that all code developed for the company, regardless of the development stage, must be regularly backed up and stored in the designated company-controlled cloud storage. This practice is to safeguard against data loss and maintain a comprehensive, up-to-date repository of our software assets.

4. Code Submission and Storage:

• All developers are required to submit their code to the designated cloud storage at the end of each workday or after significant changes, whichever occurs first.
• The storage location will be a secure, company-approved cloud service with access controlled by the IT department.

5. Version Control:

• Developers must use version control systems approved by the company to manage and track changes in the code.
• Proper versioning practices must be followed to ensure clarity and traceability of code development and modifications.

6. Security and Confidentiality:

• All code and development documentation stored in cloud storage must adhere to the company’s data security and confidentiality policies.
• Developers must not store any company code on personal devices or unauthorised cloud services.

7. Access Control:

• Access to the stored code will be governed by strict permissions, ensuring that only authorised personnel have access.
• The IT department will manage access rights and conduct regular audits to ensure compliance.

8. Responsibility and Compliance:

• Developers are responsible for the regular and proper backup of their code as per this policy.
• Supervisors and project managers are responsible for ensuring their team’s compliance with this policy.

9. Loss or Non-Compliance:

• Any loss of code due to non-compliance with this policy will be subject to review, and appropriate actions will be taken.
• Repeated failure to comply with this policy may result in disciplinary action.

10. Policy Review:

• This policy will be reviewed annually or as necessary to adapt to technological advancements and changes in company operations.

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1. Purpose:

This policy provides guidelines for reporting unethical, illegal, or unsafe practices within Pan Galactic Developments and protects individuals who make such reports from retaliation.

2. Scope:

This policy applies to all employees, contractors, and stakeholders of Pan Galactic Developments.

3. Policy Statement:

Pan Galactic Developments is committed to maintaining the highest standards of ethics, integrity, and professionalism. We encourage employees to report any suspected wrongdoing as part of our commitment to honesty and accountability.

4. Reporting Procedures:

• How to Report: Concerns should be reported to immediate supervisors, the HR department, or via a dedicated reporting channel (e.g., people@pangalactic.io).
• Anonymity: Where possible, the company will protect the anonymity of the whistleblower to the extent permitted by law.
• Information to Provide: Reports should include as much specific information as possible to allow for proper assessment and investigation.

5. Protection from Retaliation:

• Pan Galactic Developments strictly prohibits retaliation against anyone who, in good faith, reports a suspected violation.
• Any form of retaliation, including harassment or adverse employment consequences, will result in disciplinary action.

6. Investigation:

• All reports will be promptly investigated, and appropriate corrective action will be taken if warranted.
• Investigations will be conducted in a fair and objective manner.

7. Confidentiality:

• The identity of the whistleblower and the subjects of the investigation will be kept confidential to the extent possible.

8. Policy Awareness:

• All employees will be made aware of this policy and the importance of reporting wrongdoing.

9. Policy Review:

• This policy will be reviewed and updated regularly to ensure its effectiveness and alignment with the latest legal requirements and best practices.

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